Onboarding Guide for HiWis/Thesis Students

First day to-do lists

• Obtain a transponder(your key to enter the building and rooms) from secretary(Pallavi).
• Get your IT equipment and office supplies you may need from secretary( Pallavi Jain).
• Complete all employment-related paperwork at the TU.
• Get your user account and set up web services inlcude
  • mattermost
  • gitlab
  • nextcloud
  • bookstack
  • cluster if you need
  • etc.
• For non-TU-DA thesis student, you need to get a guest TU-ID from Boris Scheet as well as apply ULB card from library if needed, with ULB card one can borrow books in library and pay in canteen.
• Mark Calendar for group meeting and Reading Group time and save the zoom link.
• If you want to use a LAN port for your internet, ask Pallavi for a LAN cable and pass the folloing informations to Boris.S., you will get a static IP address and connection setting infos.
  • the room
  • socket numbers of the socket you want to use.
  • MAC address(i.e. the address of the device that will connect the etherenet cable, e.g. Monitor, usb-hub, networkcard directly)
• Subscribe to the necessary mailing lists:
  • the entire lab https://lists.tu-darmstadt.de/mailman/listinfo/mai
  • the 42 cluster https://lists.tu-darmstadt.de/mailman/listinfo/42cluster

Additional Notes:

• Working Permit, for international student, it's important to submit working permit and update regularly, it could be.
  • "Zusatzblatt zur Aufenhaltstitel" that will be issued while receiving residence card
  • "Fixtionsbescheinigung"
• Hiwi Working Time Limit:
  • For internaltional students, Hiwi work doesn't count for working time limitation.
  • Hiwi work has limitation for 82h/month, be ware of this limit while considering addtional working student/internsthip/minijob besides current hiwi work.
  • Hiwi student are obliged to record the working time and fill in the table and submit to secretary, For a working time of more than six hours, a rest break of at least 30 minutes is required, and for a working time of more than nine hours, a rest break of at least 45 minutes must be observed (§ 4 Arbeitszeitgesetz).
• Entgeltbescheinigungen/Salary Slip, you have not ask office:

  Ina Winneknecht
  Universität Kassel – Hochschulbezügestelle.
  Sachgebiet Hessische Hochschulen Hilfskräfte
  Mönchebergstraße 19.
  34125 Kassel.
  Phone: +49 561 804 7826.
  Email: payroll-3-shk@uni-kassel.de

• Sozialversicherungsnummer and Steuernummber
  • Ask your insurance company
• Tax:
  • Minijob do not require addtional tax, however by default "pension insurance(Rentenversicherung)" will be charged(3.6% of the salary by employee-side, date by 07.Nov.2024). Theretically one can opt out to reject to pay pension insurance if one really has no plan to stay at Germany(not recommended).
  • If your salary exceeds Minijob's payment threshold, be aware of personal income tax(Einkommensteuer), by 07.11.2024, the threshold is 11,604 euro per year. If the salary exceeds this line, you will be required to pay the tax.
• Vacation
  • If you are in vacation, notify your supervisor and cc. Pallavi if needed.